Monday, April 28, 2008

Revised Memo: Assignment #2

Date: February 27, 2008
To: Colleagues
From: Lindsey Burns
Subject: Over usage of the companys copy machine for personal copies.
The purpose of this memo is to alert all employees that the budget for the copy machine is several hundred dollars over budget and the solution to this problem.
Summary:
This memo is to alert employees that (1) the budget to the copy machine is way over the companys budget and (2) describes the solution for employees to fix this problem.

Discussion:
Lilly Ponds, the personal manager, has repeatedly told all employees of the Koller Construction Company to stop using the copy machine for personal use. This has lead to the copy machine budget consistently being over budget by several hundred dollars.

Lilly has asked me to formally inform all employees of the problem at hand and to come up with a brief, feasible plan that will slow the number of personal copies made on the photocopying machine. The plan I have come up with is that everyone will get a personal number that they enter in order to run the copy machine. Everyone will a have the same number of copies that they will be allowed each month. At the end of the month I will get a print out from the copy machine with your number and the number of copies you have made. If you are over your number, that amount will come out of your pay check.

Conclusion:
In conclusion due to the copying machine budget being over budget by several hundred dollars a new plan has been implemented to try to solve this problem. Please feel free to contact me if you have any questions or other possible ideas to fix this problem.

Revised English Assignment #2 - letter

3451 Broken Bow Ln.
Denton, Texas 79401
(417) 558- 8442
www.CompUSA.com

February 27, 2008

Mr. Buck Wheat
1356 Jefferson Rd.
Clover, TX 79402

Dear Mr. Wheat:
I apologize for the mistake we have made with your computer order here at CompUSA. I received your letter message regarding the computer you purchased recently without the software promised with the product and decided to accept your request about sending you the software.
I accept your request to send you the proper software to upload to your newly purchased computer. I already mailed the software to you, and it should reach you in three business days. This problem might have occurred due to the all the new software we have ordered and gotten and have had to up load to all the computers we already have along with all the new ones we have recently received. All the old computers and all the new computer might have gotten mixed up with ones that have been uploaded with the ones that have not been uploaded.
Your computer along with the other computers that were advertised will be uploaded with the software that was promised to come with the product in the advertisement. We apologize for the inconvenience and time that this has caused you. I appreciate your feedback and will work harder to make sure that this does not happen again. I hope you will continue your business with us again.


Yours Truly,

Lindsey Burns, Manager
Encl: Software to upgrade your computer.

Original job Application Letter

2202 Mac Davis Ln. Apt. 611C
Lubbock, TX 79401
713- 560-1116
Sweetie1473@aol.com


February 3, 2008

Mr. Goliath Staffelbach
Head of Staffelbach Design Assoc.
Staffelbach Design Associates
2525 Carlisle
Dallas, Texas 75201


Dear Mr. Staffelbach:

I recently came across the job opening for the position of Senior Project Designer to develop creative and functional design solutions. I would like to be considered for this position, and I hope that you find my experience thus far to be just what the job needs.

As you well know, Texas Tech is a FIDER accredited university. It has a wonderful group of professors who share their knowledge of interior design concepts and principles to students not only for college work, bur prepare them for the job market. The classes I have taken from Texas Tech have helped me to gain knowledge that I know would be useful and put to great use in this job position. My background in architecture as well as Communication and English classes also strengthens my qualifications in interior design even further.

I have worked with S. Burns Design before, throughout my college career, and I thoroughly enjoyed every minute of my experience. I learned not only how to incorporate the present items in a clients home, but I learned the importance of working towards what the client wants, while also incorporating what will look best. Working on the commercial side of the field helped me to realize that I would love working mainly in commercial or hospitality.

I would love the chance to get to meet with you to discuss my application. At your convenience, please feel free to call me at (713) 560-1116, or feel free to email me at Sweetie1473@aol.com. Thank you for your time.


Sincerely,


________________________

Lindsey D. Burns


Enclosure (1)

Original Resume

Lindsey Danielle Burns
2202 Mac Davis Ln. 611 C
Lubbock, TX 79401
(c) 713-560-1116
Sweetie1473@aol.com 12111 Cobblestone Dr
Houston, TX 77024
(h) 713-984-2628

Objective Position in interior design or architecture

Education B.S. Major: Interior Design. Minor: Architecture
Texas Tech University. Lubbock, Texas
GPA: 3.6/4.0
Anticipated date of graduation: Spring 2009
Houston Christian High School: A Private College Preparatory School
GPA: 3.8/4.0
Skills  Laboratory skills in Microsoft word, Excel, Access, and PowerPoint software.
 Sketch Up/ CAD
 Written and oral communication
 Speak some Spanish
Experience  Lifeguard at Pine Forest Country Club (June 1, 2004 to August 30, 2004)
 Certified in CPR and aquatics by Red Cross
 Hostess at Ciro’s Restaurant (March 31, 2002 to August 30, 2003)
Escorted restaurant patrons to their tables, booked reservations, planned seating
arrangements, met customers’ needs, and answered telephone.
 Babysitting for neighbor Mr. And Mrs. Robert Rhode ( June 1, 2007 to August 30, 2007)
 Office clerical assistant for Dr. David Burns (June 1, 2006 to August 30, 2006)
Responsible for the proper filing of important medical records, postage, chart
preparation, and answered office phone.
Activities & Honors





Community Service




References  Member of Delta Gamma Fraternity; attended weekly meetings and events, volunteer
work, responsible for recruiting new members, and in charge of proctoring study
sessions.
 Member of Drug and Alcohol safety for campus council
 Member of Texas Tech club tennis team
 Tennis, racquetball, volleyball, camping, and playing the piano

 National Charity League-Bayou City Chapter Newsletter Chairman (August 2003 to May 2004)
 National Charity League-Bayou City Chapter Historian (August 2002 to May 2003)
 Volunteer at The Briarwood School (June 2002, day counselor of 5 year old class)
 Volunteer at the Museum of Natural Science (April 2002, assisted with dinosaur exhibit)

David Burns Pine Forest Country Club Ciro’s Italian Grill
902 Frostwood Suite 1803 Clay Rd. 1000 Cambell Rd.
Houston, Tx 77024 Houston, Tx 77084-3909 Houston, Tx 77024
713-467-7704 281-463-0900 713-467-9336

Instruction Sets Reflection

Lindsey Burns
ENGL 2311-003/008
Dr. Liu
March 26, 2008

Assignment Reflection 3

Reflecting on my work from this assignment; Instructions, I had to identify my audience and an appropriate content level for my audience. I identifies a goal or purpose for the set of instructions I had to clearly give with an appropriate amount of information, not too long, but not too vague. An important part was to identify the safety and warning issues associated with the goal of my instructions, and end with an identifiable conclusion and any trouble shooting instructions that might happen. The Design of the document was another important part of this assignments work. Visual graphics, spacing or white space on the page, a professional looking document of alignment, contrast; bold, italics, colored font, and repetition to get a point across to the reader.
My invention process for this assignment was to first come up with a conclusion, and possible warnings the reader should know, the materials or items the reader would need, the progressive steps to follow to safely and successfully make a grilled cheese sandwich.

How I determined if my topic functioned more successfully as an instructions set is I went and read back over my instructions document, checked the tone, font, color, graphics and if they were appropriate and went well with the instructions, the quality of the graphics, and the chunking of the instructions.

How my audience influenced the rhetorical and visual design of my assignment is that I had to consider the different types of audiences; the language they might speak and what they might all ready know, and along with the kind of tone I would write my instructions in.

The course goals that I feel I encountered in completing this assignment were analyzing communication contexts rhetorically by understanding audiences, purposes, and situations. This was shown through my understanding of the kind of audience my instructions were intended for. This was also achieved through the type of tone in which I wrote my instructions. I also encountered the goal of creating technical documents that solve problems and improve situations through communication. This was shown by the troubleshooting part of the document. I also included warnings, suggestions, and notes to make the reader aware of and avoid the problems that could go wrong. The last goal I encountered was to design convincing and usable documents and communicating effectively, in this case, through written communication, with diverse audiences in this assignment. I had to consider the audience and the visual aids that were used to help communicate to the reader what the instructions were saying.

Instruction Sets

How to Make a Grilled Cheese Sandwich

Introduction
These instructions will allow you to make a delicious grilled cheese sandwich with ease and safely.


Caution: Do not wear loose articles of clothing while operating stove top. This could result in you and your clothes to catch on fire.



You Will Need ...
1. 2 Slices of bread, whatever your preference.
2. Cheese, whatever your preference.
3. Margarine, butter, or canola oil
4. 1 Plate
5. 1 Knife
6. Cooking/ frying pan
7. Stove
8. Spatula
9. A Glass of Milk or water

Precautions
Always turn pan handles inwards, away from the edge of the cooking area.
Avoid too much cheese because the bread will be toasted before the cheese has thoroughly melted.
DO NOT add items to the sandwich such as any raw meat or fish.
The hot cheese can severely burn your mouth if you don't let it cool a little before eating.

Directions

1. Place all of your items and cooking ingredients on a table or counter in the area in which you are cooking.


2. Turn your stove top over head fan on before starting or open a window to avoid setting off your smoke detector.


3. Put your pan on the stove and preheat it on the lowest setting of the stove top, and put about 1 Tablespoon of butter, margarine, or canola oil into the pan.







4. While your pan is preheating take the pieces of bread and lay them flat on a clean counter surface or plate.


5. Slice or cut enough of your preferred choice of cheese in thin slices to cover both pieces of bread.




 




6. Once you have your cheese sliced, layer the cheese evenly on one slice of bread, then place the other piece of bread on top.


7. Place your sandwich in the pan and turn the heat setting up to medium

- Note: Don’t cook your sandwich on high because you will toast the bread
before the cheese is done melting.



8. Occasionally flip the sandwich over with the spatula to evenly cook both sides. After each flip use your spatula to press down on the sandwich while it is cooking to get an even amount of cheese throughout the sandwich.





9. Once both sides of the sandwich are light brown, use the tip of your spatula to cut the sandwich in half to make sure the cheese is melted.










(2)




10. Once the cheese is melted, turn off your stove top.



WARNING: Do NOT use hands or fingers to take sandwich out of pan. You could severely burn yourself.



12. Now take your spatula and slide it under the sandwich and to transfer to your plate.

- Note: Allow a few seconds to cool before eating.



Conclusion
Now that you have made your sandwich, enjoy!


Suggestions

- If you are really hungry you could also make tomato soup to go along with your grilled cheese sandwich.


- You can also add different ingredients into your sandwich; tomatoes, bacon, grilled ham, etc.




Bread and Cheese Combination Suggestions


Wheat Bread


Pepper Jack Cheese
Monterey Cheese



White Bread American Cheese
Rye Bread Swiss Cheese

Sourdough Bread Sharp Cheddar Cheese
Extra Sharp Cheddar Cheese





Works/ Pictures Cited:
1. http://www.pocanticohills.org/rollman/00/nshowto.htm
2. http://www.wikihow.com/Make-a-Grilled-Cheese-Sandwich
3. Clip Art – Microsoft Office Online



Created by: Lindsey Burns
ENGL 2311-003/008
Dr. Liu
March 26, 2008

Revised In class assignment on MLA and APA Styles

Lindsey Burns
Dr. Y. Liu
April 9, 2008


In -Class Assignment on MLA & APA Style
Part I:

1. What is MLA style? A main aspect of the MLA Style is that the bibliography section is called works cited. MLA stands for the modern Language Association and is the most commonly used method of writing and citing resources used in ones document. This style also gives a system to writers to cite their reverences in parenthesis as a form of citation in their documents and Works Cited Page. Through the usage of proper MLA writing, writers build their credentials by showing that they know how to write in the MLA style. This style also gives protection to writers from plagiarism which is a serious offense and also to keep their credibility of the essay


2. Write a 150-200 word paragraph on a topic chosen from the following topics:

Topic: Document design in technical communication

The document design of writing in MLA format is an organized to display ones information in a document. According to McMoris, there is a typical structure that one follows when writing a document or an essay (McMoris). There is a thesis sentence that starts out the introduction paragraph, main body paragraphs about the topic introduced in the introduction paragraph, and then a conclusion over the subject at hand. The intro should be the topic you are writing about the body paragraphs should be descriptions or different point of views of the topic. You need to keep in mind your audience and content when writing your document or essay. If you are using a quote, direct sentence or paragraph, you need to be sure to always cite where you got the information from (Markel 581).


Works Cited

Markel, Mike. Technical Communication. 8th ed. Boston: Bedford/St. Martin’s, 2007.

The Purdue OWL. 26 Aug. 2008. The Writing Lab and OWL at Purdue and Purdue University. 23 April 2008 McMorris, Allison. Repetition and Contrast. Nov. 13, 2006 . .





Part II:

1. What is APA style? According to Markel, “APA style consists of two elements: the citation in the text and the list of references at the end of the document. (p. 582)
According to McMoris (2006), APA (American Psychological Association) is most commonly used to cite sources within the social sciences.

2. In the same paragraph you have just finished in Part I , now please change all your in-text citation from MLA style to APA style.

The document design of writing in MLA format is an organized to display ones information in a document. According to Mc McMoris (2006), there is a typical structure that one follows when writing a document or an essay (McMoris 2006). There is a thesis sentence that starts out the introduction paragraph, main body paragraphs about the topic introduced in the introduction paragraph, and then a conclusion over the subject at hand. The intro should be the topic you are writing about the body paragraphs should be descriptions or different point of views of the topic. You need to keep in mind your audience and content when writing your document or essay. If you are using a quote, direct sentence or paragraph, you need to be sure to always cite where you got the information from. (Markel p.582 )


References

Markel, M. (2007) Technical communication. (8th ed.). Boston: Bedford/St. Martin’s.

McMorris, A. Repetition and contrast. Retrieved April 9, 2008, from http://coe.sdsu.edu/eet/articles/Designprin2/start.htm