Revised Memo: Assignment #2

Date: February 27, 2008
To: Colleagues
From: Lindsey Burns
Subject: Over usage of the companys copy machine for personal copies.
The purpose of this memo is to alert all employees that the budget for the copy machine is several hundred dollars over budget and the solution to this problem.
Summary:
This memo is to alert employees that (1) the budget to the copy machine is way over the companys budget and (2) describes the solution for employees to fix this problem.

Discussion:
Lilly Ponds, the personal manager, has repeatedly told all employees of the Koller Construction Company to stop using the copy machine for personal use. This has lead to the copy machine budget consistently being over budget by several hundred dollars.

Lilly has asked me to formally inform all employees of the problem at hand and to come up with a brief, feasible plan that will slow the number of personal copies made on the photocopying machine. The plan I have come up with is that everyone will get a personal number that they enter in order to run the copy machine. Everyone will a have the same number of copies that they will be allowed each month. At the end of the month I will get a print out from the copy machine with your number and the number of copies you have made. If you are over your number, that amount will come out of your pay check.

Conclusion:
In conclusion due to the copying machine budget being over budget by several hundred dollars a new plan has been implemented to try to solve this problem. Please feel free to contact me if you have any questions or other possible ideas to fix this problem.